July 28, 2014 by The GLS Team
Over the last several decades, technology has gifted us with some amazing tools. We do more with technology than we ever could have dreamed and most of us could not imagine our lives without it today. From advances in the medical field to the Internet, from mobile hot spots to text messaging, technology has advanced nearly every aspect of our lives.
Confidentiality: The Tech Challenge
Although technology has brought many modern conveniences into our personal and work lives, it has also brought some challenges. Some of these challenges include backing up and storing information, still connecting with people, dealing with outages, and even privacy and confidentiality concerns.
No matter what type of business or industry you work in, privacy and confidentiality are most likely big issues that are given a lot of time and attention. Having access to any type of confidential information comes with a lot of responsibility. It doesn't matter if you are dealing with confidential patient information or trade secrets; all of this information is vital and in the wrong hands can cause havoc for the individual that breached it and that company that it belongs to.
Taking Workplace Security Home
In our fast paced world, work seems to never stop. More and more employees across several different industries are working longer hours, taking work home, and never seem to put boundaries on their business hours. While taking work home can play a big role in balancing work and family and having an edge in your department, it also presents some problems.
Whether you are working from home, a doctor finishing charting or taking a call, or you are finishing a project at home, you should be implementing security and best practices in your home. It starts with not leaving confidential papers, projects or information out where others can see it at home. However, if your work involves any type of technology, security goes even deeper than this.
Guidelines for Security and Working from Home
If you are bringing home confidential work information or using a personal device to save important company information, always be sure to seek the appropriate approval. Your company should be aware of what information you have access to from home and on your own devices. You should have a clear and concise reason and purpose for needing the confidential information at home.
It is also recommended that companies enact policies regarding working from outside the office with secure and confidential information. Depending on the size of the company, the IT and legal department should be highly involved with these policies. Many times, purchasing online training products from a company, such as Global Learning Systems, will help employees learn how to identify and avoid threats, while ensuring compliance is met and data is secure.
Once you have approval to use such information when working outside of the office, you should keep all of your work and personal devices with confidential information on them locked, password protected, and appropriately and safely stored away when you are not using them.
You should also set up security measures from your home computer and Internet to protect confidential work and personal information. If your company has an IT department, they may be able to help with this and make sure that your system is up to date with its firewalls and protection or security system. In addition, be sure that no one in your home has access to your work log in information, such as usernames and passwords. Confidential information should not be stored on flash drives or other small portable storage devices, as these are easily lost and can be quickly stolen, causing a compromise of the information.
Working from home can be a wonderful modern day convenience. When done correctly with the proper protocols, forethought, and security, important information can remain confidential, even when working from home.