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Sat, December 16, 2017 Twitter LinkedIn

Compliance Training Blog

Security is everyone's responsibility

Keeping your Corporate Information out of Unauthorized Hands

In this day and age of technology doing everything under the sun, and people getting smarter and savvier in using it, we are overwhelmed with all the benefits the internet holds in our very own homes and businesses. Networking, as well as storing information and even securing buildings has been revolutionized by the tech world, bringing new knowledge and better productivity to all, at a faster rate than ever before.


However, the good always comes along with pitfalls, which in this case can be very serious. Hacking, phishing, keylogging, and inside security breaches are just a few things we have to worry about when it comes to business systems in the corporate world. It may mean changing the way systems are run, limiting access to important documents, and locking down more strictly on security, but taking precautions against these attacks on classified, crucial information is possible, and very worth it.
 
A Few Ways to Be Sure Information is Secured:
Passwords: This should be natural to all corporate leaders and employees, but it truly can’t be stressed enough. To be sure all of your data on and offline is secure from intruders, always protect with a secure password. Secure means you should not use a common word, name, or date. Each person with access to data, networks and devices should have unique passwords, using upper and lowercase letters, numbers, and symbols. A different password for everything may seem like a hassle, but the protection is strengthened by miles. Create a document file of all of your usernames and passwords and have it encrypted, or have them in a small book locked away in a safe.  
 
Firewalls and Antivirus:  Another seemingly obvious one, but a crucial part of keeping your information out of the wrong hands.

  • Always protect your business, and home computer by putting up a firewall. It will control all internet traffic going in and out, filtering the information and alerting you to suspicious behavior.
  • To assist the firewall in getting rid of threats to your security, install a credible Anti-virus and anti-malware software. With these safety nets, you run much less of a chance of being invaded by internet phishing and hackers.

Beware of Suspicious Emails: Never open a link unless it’s been verified. Even in an email from a trusted employee or boss, there can be phishing links that will expose your computer’s data to unwanted intruders. Of course, any suspicious email from an unknown address with links attached should be immediately discarded, and the address blocked.  Avoid using your business email address to sign up for newsletters, purchase subscriptions, or ordering items.  If you have a  separate, personal address for these things, spam and possible virus mail will be less likely to get into your more sensitive data.
 
Employee Security: Many of the most detrimental errors resulting in security breach can be simply unawareness from an untrained eye or inexperienced hand.  There are some things you should always do when hiring employees that you plan on trusting with crucial tasks.

  • Background checks are extremely important, just to be sure your employees are trustworthy from the beginning. A thorough screening should also be conducted by speaking with references, and beginning with a trial period of work in which you verify the employee’s reliability before he/she is entrusted with more sensitive tasks.
  •  After hiring, basic training would do a world of good to keep everyone on the same page, as well as a monthly security awareness videos to inform and instruct your organization on the dangers and prevention of security breaches.  Global Learning Systems offers a great course and multiple modules on this topic for you to look into, with a program demo to try out as well.
  •  A system to verify employee identity is a must as well. Whether it’s an I.D. card to be swiped, a unique code to be entered, or a fingerprint authentication system, security is a must when allowing others into areas containing secure data.
  • Allow access to others on a need-to-know basis only. The more selective you are with information, and the fewer hands vulnerable data has to pass through, the better and more secure it will be. 

Constantly Be on Guard:

  •  On the internet, in your networks, in emails, etc, never let your guards down, keep your eye out for internet data  predators
  •  Know who has access to everything.
  •  Keep open lines of communication with every employee.
  •  Address any concerns regularly and hold monthly training like the one mentioned above. If everyone stays on top of their game, problems will be minimized.
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